Purpose and scope
What this dashboard measures
Convert sprint length, team size, leave, and focus factor into delivery capacity.
Sprint starts, Sprint length (weeks), Team members, Hours per workday, Total team leave days, and Delivery focus (%) feed the underlying totals beneath the Sprint Capacity Calendar headline; Hold Delivery focus (%) in its entered unit for comparison.
Instructions
How to use this calculator
Enter sprint start, sprint length, team size, normal hours, total planned leave, and a delivery-focus percentage.
- Establish Sprint starts and Sprint length (weeks) from one Sprint Capacity Calendar reporting period.
- Establish Team members, Hours per workday, Total team leave days, and Delivery focus (%) without changing the Delivery focus (%) unit.
- Model the Sprint Capacity Calendar and cross-check its headline with underlying totals.
- Verify Delivery focus (%) after the other Sprint Capacity Calendar inputs so its separate influence is clear.
Interpretation
Interpreting the headline metric
Use delivery hours for planning work, not gross attendance hours. Historical velocity remains the stronger guide when available.
Validate Sprint starts, Sprint length (weeks), and Team members beside the Sprint Capacity Calendar headline; Delivery focus (%) reveals rounding across the underlying totals.
For a separate check, the Project Milestone Scheduler is designed to turn ordered milestone durations into a dated project timeline.
Calculation
Method used
Weekday person-hours are calculated first, leave is removed, and the focus factor reserves capacity for meetings, support, and other non-delivery work.
The Sprint Capacity Calendar evaluates Sprint starts, Sprint length (weeks), and Team members separately; hold Delivery focus (%) visible outside any percentage, rate, or total.
Calculation method last reviewed: June 21, 2026.
Worked scenario
Example calculation
Cross-check Delivery focus (%) with the Sprint Capacity Calendar underlying totals before judging the Delivery focus (%) headline scale or units.
Visual audit
Reading the supporting metrics
The Sprint Capacity Calendar dashboard places underlying totals beside Sprint starts, Sprint length (weeks), Team members, Hours per workday, Total team leave days, and Delivery focus (%). Validate Delivery focus (%) in its original unit before accepting the underlying totals or headline status.
Boundaries
Important edge cases and limitations
Holidays, individual skills, part-time schedules, carryover, and unplanned support incidents require explicit adjustment.
Refresh Delivery focus (%) in the Sprint Capacity Calendar before reading the underlying totals or headline.
Input audit
Checklist for this calculation
- Validate the Sprint Capacity Calendar period and Sprint starts and Sprint length (weeks) units.
- Cross-check Delivery focus (%) with the Sprint Capacity Calendar underlying totals.
- Model a fresh Sprint Capacity Calendar after any Delivery focus (%) refresh.
- Hold Team members, Hours per workday, Total team leave days, and Delivery focus (%) beside the Sprint Capacity Calendar; include Delivery focus (%) in any saved or shared record.
Practical use
Recommended workflow
Compare calculated capacity with the previous several sprints and choose the lower defensible commitment.
Questions
Frequently asked questions
Is focus factor the same as productivity?
No. It represents the share of scheduled time available for planned delivery, not how efficiently people perform during that time.
Can an error in Sprint starts shift the sprint capacity calendar output?
Cross-check Sprint starts with Delivery focus (%) inside the Sprint Capacity Calendar reporting basis. Hold the Delivery focus (%) unit aligned with the Sprint starts period before reading the headline.
Which sprint capacity calendar output is most affected by
Hold Sprint starts and Sprint length (weeks) unchanged and refresh Delivery focus (%) once in the Sprint Capacity Calendar. Cross-check the Delivery focus (%) component with underlying totals to identify a proportional or threshold effect.
How does Delivery focus (%) qualify the sprint capacity calendar headline?
The Sprint Capacity Calendar headline compresses Sprint starts and Sprint length (weeks), so cross-check it with Delivery focus (%) and underlying totals. The Delivery focus (%) denominator then exposes rounding in the Sprint Capacity Calendar.